How to Draw a Table of Specification TUTORIAL

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Visio includes shapes to build a table in a drawing, though their editing capabilities are limited. If you want a table you tin can customize, or you want to show information that might alter, it'southward best to build a table in Excel, Word or PowerPoint, and paste information technology onto your drawing.

Build a table with Visio shapes

The most mutual Visio shapes to build tables are in the Charting Shapes stencil.

In the Shapes window, click More than Shapes, and so point to Business organisation > Charts and Graphs and click Charting Shapes. The stencil appears in your Shapes window.

The Grid shape is the easiest way to start most mutual tables.

1. Drag the Grid shape from the Shapes window to the drawing page.

2. In the Shape Data box that appears when you release the shape, enter how many rows and columns you want in your table. Click OK, and the grid appears on the cartoon.

   Tip:To move the tabular array, drag it without clicking it first. If you click the table, you'll probably select a unmarried jail cell in the grid, and and then the tabular array won't move. If that happens, click away from the tabular array and then try again to drag it.

3. To make the table bigger or smaller, drag the sizing handles on the shape sides.

4. Double-click in whatsoever prison cell to begin typing. To stop typing in that prison cell, printing Esc or click another part of the drawing.

   Note:The cell size does not automatically adapt if the text won't fit in the jail cell. If this is important, it might be easier for you to build the tabular array in Excel or Word. See beneath for more about that.

5. If you want special headers for your rows or columns, elevate the Row Header or Cavalcade Header shape onto the drawing folio and place them where you want them. Double-click to blazon in them.

Paste a table from some other Office program

You might detect it easier or more flexible to build a table in Excel or Word and identify it onto your Visio drawing. Employ Paste Special to keep the table'south original formatting, and to let you edit it later in the program you built information technology in.

Note:You tin paste a table built in PowerPoint and keep its original formatting, simply y'all tin can't edit the table later, even if you use Paste Special.

Use these same steps to copy from an Excel spreadsheet or from a Word document. For this example, nosotros'll utilise an Excel worksheet.

1. Select the tabular array from an Excel spreadsheet, or the portion of a spreadsheet, that you desire on your cartoon. Right-click the selected cells and click Copy.

2. In Visio, correct-click the folio where you desire to put the table, then click Paste Special.

   Important:Be certain to utilize Paste Special. If you click Paste, yous lose the rows, columns and formatting of the tabular array.

3. In the Paste Special box, in the As list, click Microsoft Excel Worksheet to paste it every bit an Excel table. To edit the table later, double-click it on your drawing. A small Excel file opens to let you edit.

If yous click to paste equally a Worksheet or Document and zilch happens, cheque the plan the tabular array was built in. For example, when you lot return to Excel, yous might find a security discover that is triggered because Visio uses a macro to connect the table with Excel. Click Enable Macros, and if you lot go another notice about data connections, click Enable. The tabular array should and so appear on your Visio cartoon.

Tip:If you don't call up you lot volition need to edit the tables afterwards, in the Paste Special box, in the As listing, click Picture. The table keeps the formatting information technology has in the plan you lot built it in.

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How to Draw a Table of Specification TUTORIAL

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